How to set up AuditionRoom




These are the steps you will want to take to make sure your account is ready to utilize AuditionRoom for your live virtual auditions this cycle! 


6-8 Weeks before using AuditionRoom 

  1. Review Getting Started with AuditionRoom tutorial 
  2. Add all AuditionRoom users to the organization (if they are not added already) 
  3. Assign users to sessions they will be attending
  4. Identify who is fulfilling the following AuditionRoom User Types:
      • Ambassador 
      • Moderator 
      • Lead Adjudicator 
      • Adjudicator 
  5. Based on the users from the previous step, find a time the majority of your users can meet for your AuditionRoom Test Run and schedule this for all users 1-2 weeks before your first AuditionRoom date
  6. Email all users their AuditionRoom tutorial page for them to review before the test run 
  7. Build the lobby
  8. Set up the AuditionRoom Test (1-2 weeks before your first AuditionRoom date)


1-2 weeks before using AuditionRoom Action Items (once your schedule is finalized) 

  1. Build your rooms 
  2. Conduct an AuditionRoom Test 


Please note: The majority of these action items will only need to be done once. However, you will need to create the lobby and rooms for each audition date 1-2 weeks before those auditions occur, once your schedule is finalized.  


If you need any assistance with this process, please email the Account Relations Team at


Are you an administrator for an arts organization? Would you like to learn more about Acceptd's resources? Check out more at: Applications | AuditionRoom | Marketing



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