How does the Scheduling feature work?


The Scheduling feature has three components: Schedules, Sessions, and Timeslots. This guide will help you understand how each component works, so you can build the perfect schedule for you & your applicants' needs!


Schedules: Schedules keep everything organized at the highest level. They allow you to group together Sessions and even color code them for easy reference and organization. 

  • No matter how many Sessions are in a Schedule, an applicant can only be scheduled once within a Schedule.
  • If the applicant is scheduling themselves, applicants are granted access to an entire Schedule(s), not to individual Sessions.


Sessions: Sessions are set up to cover a window of time and divide your Schedule by date, room, or in some cases, morning and afternoon.

  • Each Session has set timeslot lengths, break lengths, and timeslot capacity if you're scheduling more than one applicant per timeslot.
  • The way you set up a Session determines whether the applicant can schedule themselves or not.


Timeslots: Timeslots provide you with the individual times that an applicant can be scheduled. Applicants can choose their own timeslot or the organization can schedule them.



Below are some examples of how you might set up your schedule:

  • Schedule: Musical Theatre Auditions
  • Sessions:
    • On Campus - November 11th
    • Virtual - January 21st
    • New York - January 28th
    • Chicago - February 6th
    • Los Angeles - February 10th
    • Virtual - February 11th
  • Timeslots: 1pm - 5pm, 15 minute slots, 1 applicant per slot


  • Schedule: Dance Auditions
  • Sessions:
    • February 24th (Room 1)
    • February 24th (Room 2)
    • March 2nd (Room 1)
    • March 2nd (Room 2)
  • Timeslots: 9am - 12pm, 60 minute slots, 16 applicants per slot (block scheduling)


Below is an example of what a schedule looks like once it's set up:





Are you an administrator for an arts organization? Would you like to learn more about Acceptd's resources? Check out more at: Applications | AuditionRoom | Marketing



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