How can I use a custom data list in Acceptd?

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Custom data lists are ideal for situations where referencing a master list is helpful and accuracy is critical. These lists are especially useful when data is being exchanged with external systems.

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Custom data lists allow a preset range of values to be populated in Application and Admin-Only Questions. When used in conjunction with a Lookup Data question, custom data lists allow the same values to be used throughout your organization's account or ensure that exact values are used to reduce the possibility of error. Lookup Data questions can also return a different value from the JSON array than the displayed label.
To create a custom data list, follow these steps:
  1. In Acceptd, navigate to Organization > Custom Data Lists
  2. Click the New Custom Data List button. On the following screen, populate the fields:
    1. Friendly Name - an easily readable name to identify your list in Acceptd.
    2. List Key - a unique identifier for your list in our system. Keys can only contain letters, numbers, underscores, and dashes and can not include spaces.
    3. Data - Data must be in valid JSON format and can include any number of objects in an array; each object should include attributes for a label and a value.
  3. Click Save Data List

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After creating your data list, create the question(s) that will reference the data. 

  1. For the Question Type, choose Lookup Data
  2. Specify the Custom Data List that the question should answer and the Label and Value that should be used (these do not need to be the same).
  3. Select the Visible Options to display from the data list. You an display any or all of the options from your data list. This can be useful when, for example, similar questions are used to reference different options for specific program needs.

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  4. Be sure to set the minimum and maximum number of options that users may select.

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  5. Lookup Data questions can be used on your applications or as Admin Only questions for internal use.

 

Are you an administrator for an arts organization? Would you like to learn more about Acceptd's resources? Check out more at: Applications | AuditionRoom | Marketing

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