How does the Scheduling Feature work?


The Scheduling feature on Acceptd is broken into three levels: Schedules, Sessions, and Timeslots. This guide will help you understand how each level functions, so you can build the perfect schedule for you & your applicants' needs!


Schedules: Schedules keep everything organized at the highest level. It allows you to group together Sessions and even color code them for easy reference and organization. Examples of schedule names include: Drama Auditions, Musical Theatre, Chicago Unified Audition, On-Campus Interview, Bassoon Auditions. Applicants can only choose one timeslot per Schedule.

Sessions: Sessions divide your schedule by date, or in some cases, morning and afternoon. Sessions are set up to cover a window of time, 11am-1pm for example. Each session has set timeslot lengths, break lengths, and timeslot capacity if you're scheduling more than 1 applicant per timeslot.

Timeslots: Timeslots provide you with the individual times that an applicant can be scheduled. Applicants can choose their own timeslot or the organization can schedule them.


Below is an example of what a schedule looks like once it's set up:



Sample Structures

SCHEDULE: Brass - Trumpet Audition

SESSION: Trumpet - February

SLOTS: 1pm - 5pm, 15 minute slots, 1 applicant per slot


SCHEDULE: Musical Theatre

SESSION: Chicago Unifieds

SLOTS: 9am - 12pm, 60 minute slots, 16 applicants per slot (block scheduling)


SCHEDULE: Design/Tech Interviews

SESSION: On-Campus January 20

SLOTS: 10am - 2pm, 20 minute slots, 2 applicants per slot


Are you an administrator for an arts organization? Would you like to learn more about Acceptd's resources? Check out more at: Applications | AuditionRoom | Marketing



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